Every business uses documents and email to complete tasks. However, the cost of having different systems is not only inconvenience; it also includes lost time and increased risk.
While compliance teams struggle to apply policies across fragmented environments, employees spend hours looking for information.
Let’s examine how combining Outlook and SharePoint alters that.
The Productivity Advantage
Consider a normal day. A project manager requires the most recent specification sheet, an approval email, and an old contract. Where do they begin? For many, it entails spending almost an hour every day switching between Teams chats, shared drives, and inbox folders.
According to Forrester, each employee can regain 20–30 minutes of that time each day by integrating Outlook and SharePoint.
Why? Centralization. When employees can save emails and attachments straight from Outlook to SharePoint, everything is in one easily accessible location. No duplicate files. No never-ending looking. thousands of hours annually throughout a sizable organization.
Compliance Risk and Cost Avoidance
There is a significant and expensive difference between proactive governance and reactive cleanup. According to Colligo, non-compliance costs businesses $14.8 million annually compared to $5.5 million for good governance, which is almost three times as much.
When emails are filed in SharePoint, retention policies are applied consistently, and the metadata that auditors are looking for is preserved.
Your team isn’t rushing to compile insufficient data sets in response to legal or regulatory requests. Instead, they have everything they need on hand, which lessens stress and lowers the possibility of expensive fines.
IT Efficiency and Governance Gains
Integration pays off behind the scenes. Managing retention rules across mailboxes manually is time-consuming and error-prone.
Forrester’s research shows that organizations using Outlook-SharePoint integration have 10-20% fewer outages from misconfigurations and 35-60% less time enforcing policies.
That means IT teams can focus on strategic improvements instead of troubleshooting archiving issues.
Solutions like Konnect eMail make this possible by automating classification and retention without adding complexity for administrators.
Measuring ROI: Real World Use Case
Imagine a company with 1,000 employees. If each person saves just 20 minutes a day by moving emails and attachments into SharePoint from Outlook, that’s 80,000 hours saved per year.
Or put another way, that’s like adding 40 full-time employees without increasing headcount.
Outlook-SharePoint integration unlocks value that most organizations never measure. For companies already on Microsoft 365, it’s one of the simplest ways to improve overall performance.
Platforms like Konnect eMail accelerate this process by automating filing and policy enforcement so compliance never gets in the way of productivity.